What Does the Acquisition of a Business Mean?
When dealing with partnership accounts, a sole proprietorship or partnership firm may be converted into a firm to derive advantages from improving efficiency and avoiding competition.
Similarly, a sole trader or a firm can sell their business to a company (or convert it into a company) to derive the benefits of limited liability and increased capital.
In other words, a joint stock company is formed to acquire the business of a sole trader or partnership firm. At present, by acquisition of a business, we mean the accounting entries involved in the purchase of a business of a non-corporate body by a corporate body.
The business of a sole trader or a firm may be converted into a company or the business may be sold to an existing company. In both cases, the transaction becomes a business acquisition or business purchase.
The company that acquires or purchases another business is called the purchaser or vendee (purchasing company) and the seller is called the vendor.
The vendor firm (i.e., the firm selling the business) and the vendee must agree on the price of acquiring the business.
The purchase price, or purchase consideration, is the price payable by the purchasing company to the vendor as a consideration for the business taken over. This price is determined by an agreement between the vendor and vendee.
The price can be paid by the purchasing company in cash, shares, or debentures.
Calculation of Purchase Consideration
In certain cases, the purchase price is paid using a lump sum. In such cases, to determine whether the price paid is lower or higher than the value of the net tangible assets of the business, it is necessary to compare the lump sum with the net tangible assets taken over.
Methods to Calculate the Purchase Consideration
There are two main methods for calculating purchase consideration: first, the net asset method; and second, the net payment method.
(A) Net Asset Method
Under this method, the purchase price to acquire a business is calculated by adding up the value of all assets taken over by the vendee less the amount of liabilities.
For instance, X Ltd. is a firm whose tangible assets are valued at $200,000 and liabilities at $45,000. Then, for this company, the net assets or net tangible assets amounts to $155,000.
Normally, the purchase price and the net assets are equal. However, in many cases, the two figures may be different.
(B) Net Payment Method
Using the net payment method, the purchase price is determined by adding up the various payments made by the purchasing company.
For instance, a purchasing company discharges the purchase price by the issue of 1,000 shares of $100 each, 200 debentures of $100 each, and a cash payment of $30,000. In this case, the purchase price is $150,000 ($1,00,000 + $20,000 + $30,000).
Goodwill or Capital Reserve
The purchase price must be compared with the net assets acquired. If the amount paid exceeds the net assets acquired, then the excess amount is to be debited to goodwill.
In certain cases, the amount paid may be less than the net assets acquired. Therefore, the excess amount (i.e., the capital profit) is to be credited to the capital reserve.
When the value of net assets is calculated, the revised values of assets and liabilities must be taken into account. If the revised values are not given in a problem, then you should use book values.
When the business is handed over, liabilities along with assets (including cash at bank and cash in hand) are taken over by the purchasing company. Here, liabilities means external liabilities (the amount payable to third parties) and assets means non-fictitious assets.
There may also be either a capital loss or a capital gain. If there is a gain, then there cannot be a loss; similarly, if there is a loss, then there cannot be a gain, out of the same transaction.
Accounting Treatment for the Acquisition of a Business
In accounting, there are two ways to treat a business acquisition: (A) New set of books are opened; and (B) the same set of books are continued.
(A) New Set of Books Are Opened
The following are the entries recorded by the purchasing company:
Note: If the purchase price exceeds the net assets, the excess amount is debited to the goodwill account. If the net assets exceed the purchase price, the excess amount is credited to the capital reserve.
Note: Any difference between the debit and credit totals is debited to the goodwill account or credited to the capital reserve account.
B.K. Limited, registered with a capital of $1,000,000 in equity shares of $10 each, acquired the business of John Brothers. The balance sheet of the firm at the date of acquisition was as shown below.
The assets and liabilities were subject to the following revaluation:
- Machinery and furniture to be depreciated at 10% and 15%, respectively
- Premises to be appreciated by 20%
- Make provision for bad debts on debtors at 2.5%
- Goodwill of the firm valued at $24,000
- Purchase consideration to be discharged as follows:
- Allotment of 10,000 equity shares of $10 each at $12 each
- Allotment of 500 10% debentures of $100 each at a discount of $10 each
- Balance in cash
Required: Show journal entries in the books of the company and prepare the balance sheet.
Calculation of Purchase Consideration
Journal Entries in the Books of B.K. Limited
Balance Sheet of B.K Limited as on ……..
Vendor’s Debtors and Creditors
Sometimes, the purchasing company does not take over the book debts and trade liabilities belonging to the vendor. This is because the complete recovery of the amount against book debts may not be possible and trade liabilities may be more than the estimated figure.
For this reason, taking over the vendor’s debtors and creditors comes with an associated risk.
In certain cases, the purchasing company takes over the book debts on a guarantee given by the vendor for their realization. An agreed amount is retained against the vendor guarantee account. The amount is adjusted against the purchase price.
That is to say, the purchase price is paid after deducting the guarantee amount. If the full amount is realized, the guarantee amount is returned; if not, the guarantee account is debited to the extent of loss and the balance is paid.
The purchasing company may charge a nominal commission for the job done on behalf of the vendor.
As an alternative to the above, the purchasing company takes the responsibility of collecting from debtors and paying off creditors, serving as an agent for the vendor. For this service, the company charges a commission at an agreed rate.
The entries to be passed by the purchasing company in such cases are as follows:
Alternatively, when no record is maintained in the books of the purchasing company, only the receipts and payments on behalf of the vendor are recorded in the vendor’s current account. The journal entries are:
A limimted company acquired the business of Mr. David with the exception of his trade debts and trade liabilities. The company, however, agreed to collect his debts amounting to $100,000 and pay off his creditors amounting to $45,000.
All the sums due from his debtors were collected except $3,000 in bad debts and $2,000 allowed as cash discount. The creditors were paid $43,000 in full settlement.
The company agreed to do this job against a commission of 2% on the amounts collected and 1% on payments made.
Required: Show the ledger accounts for the company, assuming that the amount due to the vendor was paid off. Ignore interest.
(B) Acquisition of Business by Continuing the Same Set of Books
When a business is converted into a company, it is sometimes the case that no new set of books is opened; instead, the purchasing company decides to continue with the same set of books.
In such cases, the books of the old business are converted into the books of the new company by passing certain adjustments and transfer entries. There will be no closing entries in the books of the old firm nor opening entries in the books of the company.
However, the following points may be kept in mind.
First, when it is agreed to revalue the assets and liabilities for the acquisition of a business, a revaluation account may be opened to incorporate the changes in the values of assets and liabilities.
The revaluation account, as in “Admission of a Partner,” is closed by transferring to capital accounts.
Second, the assets and liabilities, which are not taken over by the company are transferred to the capital accounts.
Third, close the undistributed profits to capital accounts in a profit-sharing ratio. And finally, close the adjusted capital accounts by debiting, and credit share capital.
A and B are in partnership, sharing profits and losses at the ratio of 3 : 2. They wish to dissolve the firm and sell the business to a limited company on 31 December. At this point, the firm’s balance sheet appears as follows:
A limited company with an authorized capital of $300,000 in equity shares of $10 each is registered to purchase the above business on the following terms:
- Goodwill is valued at $30,000
- Furniture and stock are evaluated at $6,000 and $85,000, respectively
- Debtors are subject to 5% provision
The auto assets are not required by the company, and A takes over it at an agreed valuation of $8,000.
The purchase consideration is satisfied by the issue of equity shares of $10 each at par.
Required: Show the journal entries and balance sheet for the company, assuming that the same set of books is continued.
Balance Sheet as on 31 December