A double column cash book, also known as a two column cash book, consists of two columns on each side to record cash and bank transactions.

Rather than separating cash and bank accounts, a double column cash book enables accountants to maintain the two accounts side by side. This allows for greater convenience when recording transactions. In particular, we can quickly see overall balances.

Simply by adding a bank column to both sides of a single column cash book, we can turn it into a double column (or two column) cash book.

Advantages of Double Column Cash Book

Compared to single column cash books, double column cash books have the following advantages:

  • Convenience: Cash and bank accounts are kept side by side in one place.
  • Cost– and time-effective: No separate bank account needs to be maintained.

Format/Specimen of Double Column Cash Book

The format of a double column cash book is similar to a single column cash book. The exception is that an additional column is included on both sides to record cash discount.

An overview of the format of a double column cash book, which is commonly used by organizations to account for their cash transactions, is shown below.
Double Column Cash Book Specimen

Posting the Double Column Cash Book

The following procedure is used to post entries from a double column cash book to ledger accounts:

  1. Entries without discounts are posted in the usual manner, as in a single column cash book.
  2. Entries with discounts that appear on the debit side are posted to the credit of the respective account with the total amount (i.e., actual cash paid and also discount received).
  3. Entries with discounts that appear on the credit side are posted to the debit of the respective account with the total amount (i.e., actual cash paid and also discount received).
  4. Total of the discount column on the debit side is posted as debit to the discount allowed account.
  5. Total of the discount column on the credit side is posted as credit to the discount received account.

Example

Prepare a double column cash book using the following transactions, and post the entries, therefore, to ledger accounts.

For the year 2016, the transactions are as follows:

Jan. 01: Opening balance of cash $4,500
Jan. 03: Received cash from R & Co. $3,880 and allowed them a discount of $20
Jan. 05: Paid cash to H & Co. $3,590 and received a discount of $10
Jan. 07: Merchandise purchased for cash $940
Jan. 09: Received interest on investment $365
Jan. 12: Purchased machinery for cash $4,100
Jan. 15: Cash sales for the first half of the month $6,500
Jan. 17: Paid cash for stationery $635
Jan. 20: Paid for office furniture $710
Jan. 21: Paid to H & Co. $970 and received a cash discount of $30
Jan. 28: Cash received from R & Co. $670 and allowed them a discount of $30
Jan. 31: Cash sales for the second half of the month $7,600
Jan. 31: Paid for salaries $1,250

Solution

Double Column Cash Book for January 2016

General Ledger

Interest Income in General Ledger
Sales in General Ledger
Purchases in General Ledger
Machinery in General Ledger
Stationery in General Ledger
Office Furniture in General Ledger
Salaries in General Ledger
Discount Received in General Ledger
Discount Allowed in General Ledger

Accounts Receivable Ledger

Overview of Accounts Receivable Ledger

Accounts Payable Ledger

Overview of Accounts Payable Ledger

Cashbook Exercises

Certified Public Accounting Services

Ramon Ortega CPA

No need to hit the books

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Frequently Asked Questions

What is a double column cash book?

Rather than separating cash and bank accounts, a double column cash book enables accountants to maintain the two accounts side by side. This allows for greater convenience when recording transactions. In particular, we can quickly see overall balances.

What are the advantages of double column cash book?

Convenience: cash and bank accounts are kept side by side in one place and cost– and time-effective: no separate bank account needs to be maintained.

What is the format of a double column cash book?

The format of a double column cash book is similar to a single column cash book. The exception is that an additional column is included on both sides to record cash discount.

What is the difference between a double-column cash book and triple-column cash book?

The chief difference between the two types of cash books is their structure. Double-column cash books, for example, have two money columns: cash and bank. Triple-column cash books, on the other hand, have three money columns: cash, bank and discount.

What is the difference between one column cash book and two column cash book?

A single-column cashbook records only transactions involving the exchange of actual cash in hand. A double-column cashbook records both cash and bank transactions.

True is a Certified Educator in Personal Finance (CEPF®), a member of the Society for Advancing Business Editing and Writing, contributes to his financial education site, Finance Strategists, and has spoken to various financial communities such as the CFA Institute, as well as university students like his Alma mater, Biola University, where he received a bachelor of science in business and data analytics.

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