Whenever specific materials are required in a production department, a materials requisition form must be prepared.

Also known as a requisition slip or materials requisition note, a materials requisition form is a document that authorizes and records the issue of materials for use.

In other words, a materials requisition form is used to draw materials from the stores, and it specifies the quantity and quality of materials required, along with the job number or work order for which it is needed.

The materials requisition form must be signed by the foreman of the department or the works manager to ensure authenticity. Furthermore, it is the responsibility of the store-keeper to issue the quantity and quality of materials specified in the form.

After receiving a materials requisition form, the store-keeper issues the required materials to the correct job and enters the details in the appropriate bin card.

The signature of the person receiving the materials against the materials requisition from the stores must also be obtained by the store-keeper.

Specimen/Format of Material Requisition Form

A specimen of the materials requisition form is given below.
Format of Materials Requisition Form
The rates and amounts of materials are entered in the materials requisition form by the Costing Office. The form is prepared in duplicate. One copy is sent to the store-keeper and another is retained by the initiating department for future reference.

Gate Pass

A gate pass is a document issued in the name of the authority that receives materials from the storage department. It is prepared by the storekeeper.

Gate passes issued by a storekeeper authorize the security officer of the storage department to allow the specified person to carry the specified materials out of the store.

The specimen of a gate pass is given below:
Gate Pass Format

Frequently Asked Questions

What is meant by material requisition?

Also known as a requisition slip or materials requisition note, a materials requisition form is a document that authorizes and records the issue of materials for use. In other words, a materials requisition form is used to draw materials from the stores, and it specifies the quantity and quality of materials required, along with the job number or work order for which it is needed.

How do we ensure the authenticity of the material requisition form?

The materials requisition form must be signed by the foreman of the department or the works manager to ensure authenticity. Furthermore, it is the responsibility of the store-keeper to issue the quantity and quality of materials specified in the form. After receiving a materials requisition form, the store-keeper issues the required materials to the correct job and enters the details in the appropriate bin card.

What is the purpose of a material requisition form?

A material requisition form lists the items to be picked from inventory and used in the production process or in the provision of a service to a customer, usually for a specific job.

What is a gate pass?

A gate pass is a document issued in the name of the authority that receives materials from the storage department. It is prepared by the storekeeper.

What is the purpose of a gate pass?

Gate passes issued by a storekeeper authorize the security officer of the storage department to allow the specified person to carry the specified materials out of the store.

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