Methods of Human Resource Accounting

True Tamplin

Written by True Tamplin, BSc, CEPF®
Updated on August 27, 2021

Different valuation models are available for measuring human assets in an organization. The current approaches are divided into two categories:

  • Monetary measures
  • Non-monetary measures

Monetary Measures

1. Replacement Costs

This method estimates the value of an employee relative to the cost that the organization incurs if they are replaced with someone of equal ability.

The replacement cost here includes recruitment, training, and development expenditure, along with the opportunity cost of revenue lost during the training period.

Flamholtz, who used this model, cited two different concepts of replacement costs: 

  • Individual replacement cost
  • Positional replacement cost

Therefore, the potential future positions and positional replacement costs should be identified for all employees.

An estimation of the probability of employees occupying their respective positions at the expected time should also occur. The positional replacement cost represents the cost of replacing the services expected of an individual in their current and future roles.

2. Opportunity Cost

The opportunity cost method determines the value of human assets based on the value of individual employees in an alternate role.

The guiding criteria here posits that human assets have value only when they have another use. Only scarce personnel represent the value of human assets.

Thus, no opportunity cost exists for easily hirable employees. Hekiman and Jones use the opportunity cost method to calculate the worth of employees, which involves a competitive bidding process by the investment center managers for the scarce employees they desire.

The bid price reflects the perceived value of the individual employee, and only scarce employees form the asset base of the investment center.

One argument suggests that evaluating human assets on this basis encourages managers to select employees more optimally, which results in the most efficient use of employee time.

3. Historical Costs

This method involves capitalizing the cost of maintaining the individual to produce the service state rewards to the organization (i.e., all costs related to recruitment, training, and development of the employees).

Training costs tend to amortize over a shorter period than recruitment costs since training becomes outdated and employees must develop new skills to meet technological change.

An organization writes off the value annually over an individual employee’s expected tenure. The unexpired value constitutes an investment in human resources.

This method provides objectivity and facilities comparison, both of which assist internal and external users of accounting data.

4. Economic Value

This method measures the value of human assets on the assumption that an individual generates value by occupying and moving among roles and rendering services to the organization.

The occupied roles depend probabilistically upon the positions previously occupied. Thus, the valuation process involves probabilities of the employees’ change of position and the derived service.

A person’s expected service value may be expressed as follows:

(S) = (n / t=1) Si P (Si)

where

(S) represents the expected total service, Si represents the expected derived service from each state occupied by the employee, and P(S) represents the estimated probability of the expected derived service.

Determining the total value of expected future service involves multiplying the physical equivalent of services by their price. The next step discounts the total value at the appropriate rate of return to obtain the present value of the service.

The current value so obtained represents the value of human assets.

5. Discounted Present Value of Future Wages and Salaries

The value of human resources equals the present value of employees’ future earnings until retirement. This approach may classify employees into homogeneous groups according to the type of assignment, nature of work, age, level of skill, and so forth. 

An appropriate rate of discount like the cost of capital can compute the present value of future earnings.

Non-Monetary Measures

1. Discounted Net Present Value of Future Earnings

The discounted net present value of future earnings is based on managerial behavior, style, policies, and the employees’ attitudes, performance, and collective capabilities.

Under this method, measuring the value of human resources involves predicting the future earnings of the employing firm, discounting the same to net present value, and allocating a portion of this value to human assets.

Predictions of the firm’s future earnings consider two types of variables:

  • Causal variables
  • Intervening variables

The former category comprises elements such as management behavior, style, and organizational structure, while the latter category refers to the employees’ loyalties, motivation, goals, and attitudes.

2. Attitude Scores

The value of employees can also be determined based on attitude scores derived from their knowledge, skills, and annual income. The next step is to multiple these attitude scores by the employees’ annual salary.

The difference between the resulting value and the employee’s annual earnings reflects the gain or loss that the firm incurs by retaining the employee.

3. Flamholtz Model

According to Flamholtz, measuring an individual’s value to an organization involves personnel evaluation methods such as ranking. Evaluations can be undertaken by the following staff:

  • Supervisors
  • Subordinates
  • Peers
  • Independent experts

Measuring the economic value of an individual to the organization can involve their net contribution, that is, their gross value, less the compensation and other costs associated with their employment.

True Tamplin, BSc, CEPF®

About the Author
True Tamplin, BSc, CEPF®

True Tamplin is a published author, public speaker, CEO of UpDigital, and founder of Finance Strategists.

True contributes to his own finance dictionary, Finance Strategists, and has spoken to various financial communities such as the CFA Institute, as well as university students like his Alma mater, Biola University, where he received a bachelor of science in business and data analytics.

To learn more about True, visit his personal website, view his author profile on Amazon, his interview on CBS, or check out his speaker profile on the CFA Institute website.

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