Journal entry for distribution of goods as free samples

True Tamplin

Written by True Tamplin, BSc, CEPF®
Updated on June 22, 2021

The distribution of goods as free samples is not uncommon among businesses. It is a part of overall marketing efforts of a business. The major purposes of such distribution include:

  • introducing a new product in the market.
  • introducing an existing product in a new market.
  • introducing a feature upgrade in an existing product.
  • Increasing the market share of a particular product.
  • getting feedback from product users.

The outflow of merchandise as a result of distribution of free sample cannot be recorded as a sale because no consideration is received for such a distribution. It is an advertisement expenses and is, therefore, debited to “advertisement expense account”.

Journal entry

The journal entry for free sampling is to debit “advertisement (or free sample) account” and credit “purchases account”.

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The above journal entry increases the amount of advertisement expense and reduces the amount of purchases.

Example

The Fine Trading Company wants to introduce some new products in the local market. For this purpose, it distributes goods costing $3,500 as free sample on March 15, 2016.

Required: Prepare a journal entry to record the distribution of goods as free sample.

Solution

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3 thoughts on “Journal entry for distribution of goods as free samples”

  1. I need to figure out the COGS value to make this journal–to debit free samples and credit COGS–in QB. Do you know of an easy way to find this total? I am looking for a report on QB or an easy way to track sales with a zero-dollar value to COGS. We process hundreds of transactions a day and I can’t spend too much time going invoice by invoice.

    Reply

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