Current Liabilities: Definition

Current liabilities are those liabilities that will either be paid or will require the use of current assets within a year (or within the operating cycle, if longer), or that result in the creation of new current liabilities.

Current vs. Long-Term Liabilities

When preparing a balance sheet, liabilities are classified as either current or long-term.

Current liabilities require the use of existing resources that are classified as current assets or require the creation of new current liabilities.

Current liabilities include accounts such as Accounts Payable, Short-term Notes Payable, Current Maturities of Long-term Debt (the principal portion of a long-term liability due within the next 12 months), Taxes Payable, and other Accrued Payables.

Long-term liabilities are those liabilities that will not be satisfied within one year or the operating cycle, if longer than one year. Included in this category are Mortgages Payable, Bonds Payable, and Lease Obligations.

As noted, however, the current portion, if any, of these long-term liabilities is classified as current liabilities.

Measurement and Valuation of Current Liabilities

Like assets, liabilities are originally measured and recorded according to the cost principle. That is, when incurred, the liability is measured and recorded at the current market value of the asset or service received.

Because current liabilities are payable in a relatively short period of time, they are recorded at their face value. This is the amount of cash needed to discharge the principal of the liability.

No recognition is given to the fact that the present value of these future cash outlays is less. The present value is related to the idea of the time value of money.

Essentially, the time value of money means that cash received or paid in the future is worth less than the same amount of cash received or paid today. This is because cash on hand today can be invested and thus can grow to a greater future amount.

Therefore, the value of the liability at the time incurred is actually less than the cash required to be paid in the future.

In connection with current liabilities, the difference between the value today and future cash outlay is not material due to the short time span between the time the liability is incurred and when it is paid.

Current liabilities, therefore, are shown at the amount of the future principal payment.

However, present value concepts are applied to long-term liabilities, liabilities with no stated interest, and liabilities with a stated interest rate that are materially different from the market rate for similar transactions.

Types of Current Liabilities

Liabilities are often divided into three categories:

  1. Those that are definitely determinable in amount
  2. Collections for third parties and liabilities conditioned on operations
  3. Contingent liabilities

Liabilities that are Definitely Determinable

Definitely determinable current liabilities are those liabilities that are known and are definite in amount.

Included in this category are accounts such as Accounts Payable, Trade Notes Payable, Current Maturities of Long-term Debt, Interest Payable, and Dividends Payable.

The major accounting problems associated with these liabilities are determining their existence and ensuring that they are recorded in the proper accounting period.

For example, if the cost of an item is included in the ending inventory but a corresponding payable and/or purchase is not recorded, both the cost of goods sold and total liabilities will be understated.

Other definitely determinable liabilities include accrued liabilities such as interest, wages payable, and unearned revenues.

Recognition of accrued liabilities requires periodic adjusting entries. Failure to recognize accrued liabilities overstates income and understates liabilities.

A firm may receive cash in advance of performing some service or providing some goods. Since the firm is obligated to perform the service or provide the goods, this advance payment is a liability.

These advance payments are called unearned revenues and include such items as subscriptions or dues received in advance, prepaid rent, and deposits.

These liabilities are generally classified as current because the goods or services are usually delivered or performed within one year or the operating cycle (if longer than one year). If this is not the case, they should be classified as non-current liabilities.

Liabilities That Represent Collections for Third Parties or Are Conditioned on Operations

Firms are often required to make collections for third parties such as unions or governmental agencies.

For example, as happens in many countries, taxes are levied on citizens and/or companies, and a firm may be required to collect tax on behalf of the taxing agency.

Included in this category are sales and excise taxes, social security taxes, withholding taxes, and union dues. Other liabilities, such as federal and state corporate income taxes, are conditioned or based on the results of the enterprise’s operations.

Balance Sheet Presentation of Current Liabilities

The order in which current liabilities are presented on the balance sheet is a
management decision.

The current liability section of Safeway Stores Inc. shown below is typical of those found in the balance sheets of many US companies.

That is to say, notes and loans are usually listed first, then accounts payable, and finally accrued liabilities and taxes.

Balance Sheet Presentation of Current Liabilities

Frequently Asked Questions

When does an expense go on the income statement?

An expense will go on the income statement when it is incurred. Expenses are listed in order of their date of occurrence to ensure that expenses do not get misrepresented in the accounting records.

Does depreciation affect the cash flow statement?

Depreciation affects net income but does not affect Cash Flow because Depreciation is not an actual cash expenditure.

What is the difference between liquidity ratios and solvency ratios?

Liquidity ratios measure the ability of a firm to pay off its current liabilities with its current assets, while solvency ratios examine how well a company can meet all of its obligations, including both current and long-term debt. The two types of ratios are used together to measure a company's financial condition.

Why are current assets valued higher than current liabilities?

Current assets are usually worth more because the expected Cash Flow from these assets is available to help pay off current liabilities. Cash, inventory, and Accounts Receivable are often included in this category of assets since they will need to be paid off within a year.

What do the terms "net income" and "profit" mean?

Net income, also called net profit or net earnings, is the amount of revenue reported after all expenses have been deducted from sales revenue. Profit is another word for this term. Net income is posted on the income statement as well as on the Cash Flow statement.

True is a Certified Educator in Personal Finance (CEPF®), a member of the Society for Advancing Business Editing and Writing, contributes to his financial education site, Finance Strategists, and has spoken to various financial communities such as the CFA Institute, as well as university students like his Alma mater, Biola University, where he received a bachelor of science in business and data analytics.

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