Compensating Errors: Definition

When an already-committed error is offset by another error (or set of errors), the latter error is known as a compensating error. Compensating errors occur when errors in equal amount but opposite in sense cancel each other.

Explanation

When errors have been compensated, the trial balance is in agreement. The result is that locating such errors becomes difficult.

Compensating errors pose greater problems to a business compared to other types of errors. This is because they are not single errors but are combinations of more than one error.

For this reason, to correct compensating errors, it is necessary to identify not one error but more than one error (or a number of errors).

For example, consider that advertising charges of $1,000 are debited in the advertising account as $1,500. Also, the interest received of $2,000 is credited in the interest account as $2,500.

Then the excess debit of $500 in the advertising account is set off against the excess credit in the interest account. As the excess debit is compensated with the excess credit, the trial balance does not reveal the errors.

It is also possible for two or more errors of this kind to be made in the books, which cancel out each other’s effects.

For example, if both the sales book and purchases book are overcast by $1,000, the net effect in the ledger will be nil. This is because the over-debit in the purchases account is nullified by the over-credit in the sales account.

To correct compensating errors, each error must be corrected individually.

Example

The trial balance extracted on 31 December 2017 from the books of a wholesaler does not agree, and so the difference was allocated to a suspense account.

The trial balance totals were Dr. $213,820 and Cr. $212,230. Later, the following errors were discovered:

  • An invoice for $620 issued to Levis was recorded in the sales book as $1,620 and posted to the ledger accordingly.
  • A credit note for $550, received from Sydney Traders, was recorded correctly in the appropriate subsidiary book but posted to the credit of Sydney Traders account.
  • A cheque for $1,780, received from Harry, was entered in the cash book but not posted to his personal account in the ledger.
  • A credit purchase of an office machine for $1,250 was journalized through the purchases book. This means that it was treated as a purchase of goods instead of an asset.
  • A purchase of goods for $5,340 from Melbourne Wholesalers was recorded correctly in the purchases book but posted to their account in the ledger as $5,430.
  • Goods costing $950 were taken by the owner for their personal use but no corresponding entry was made in the books.
  • There was a mistake in balancing the salaries account. Its balance was shown as Dr. $16,230 instead of the correct balance of Dr. $15,330.

Required: Rectify the entries in the journal and suspense account, ensuring that they are duly balanced.


Rectified Entries in Suspense Account

Note: The total for the Dr. side ($213,820) of the trial balance exceeded the Cr. side total ($212,230) by $1,590. Therefore, the opening entry in the suspense account was made at $1,590 on the Cr. side, bringing the total credit equal to the total debit.

 

Frequently Asked Questions

What is compensating error?

Compensating errors occur when errors in equal amount but opposite in sense cancel each other.

How do you identify compensation errors?

A good sold to company a amounted to 4000/- was posted to the debit side of company a’s account with 400 only. The error will reduce the debit total of the trial balance by 3600. Suppose, at the same time receipt of 4000/- from company b was wrongly credited to company b’s account as 400/-. In this case, the amount of 3600/- is less credited. Such an error will reduce 3600 from the credit side of the trial balance.

How many errors are committed in compensating errors?

Two or more. If there are 2 or more errors made in a way that the over-all effect of these error on the credit and debit is nil, these errors are called compensating errors .

What is the difference between cumulative error and compensating error?

The term "cumulative error" refers to any error that happens in the same direction during the chaining operation. With the chaining process, this type of error accumulates.

How do compensating errors occur?

Compensating errors occur when errors in equal amounts but opposite in effect are made in different accounts.

True is a Certified Educator in Personal Finance (CEPF®), author of The Handy Financial Ratios Guide, a member of the Society for Advancing Business Editing and Writing, contributes to his financial education site, Finance Strategists, and has spoken to various financial communities such as the CFA Institute, as well as university students like his Alma mater, Biola University, where he received a bachelor of science in business and data analytics.

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